Visitor workflows

Welcome visitors without creating front desk chaos

Coordinate invitations, QR check-ins, host visibility, compliance steps, and arrival context for every office visit.

Explore features

Hostsnotified

Visitslogged

Rulesconsistent

Visitor management Desklix product visual

Capabilities

Visitor management built for daily workplace reality

The capabilities are tied to real workplace workflows so value, setup, and operations stay clear.

Pre-arrival context

Reception and hosts see who is coming, why, which resource is booked, who owns approval, and which site rules apply.

Approval-aware guest bookings

Support admin, visitor-manager, and direct-manager approval paths before a guest booking becomes confirmed.

Operational visibility

Track pending, confirmed, rejected, cancelled, checked-in, and checked-out visits across sites and resources.

Feature checklist

What teams can actually expect

Visitor invitations and QR check-in

Kiosk mode for reception and unmanned lobbies

Host notifications, arrival status, and visitor-manager queues

Pending approval, approve, reject, cancel, check-in, check-out, and edit actions

Guest reason, company, host, resource, date, start/end time, and email instructions

NDA, policy, and site instruction steps

Visitor logs with arrival, departure, cancellation, rejection, and approval history

Multi-site visitor rules, visitor branding, guest booking policies, and access context

Workflow

From setup to measurable improvement

Invite visitors

Resources, roles, locations, and rules are modeled cleanly once.

Check in securely

Employees get fast workflows for planning, booking, and arrival.

Notify and log

Workplace teams use signals to improve capacity, services, and policies.

Operational impact

A shared source of truth for workplace decisions

Coordinate invitations, QR check-ins, host visibility, compliance steps, and arrival context for every office visit.

Better arrivalsGuests arrive with less friction and hosts have context before the doorbell rings.

Safer operationsVisitor logs and policies become repeatable instead of paper-based.

Reception clarityTeams see expected volume and can prepare for busy periods.

FAQ

Frequently asked questions

Who uses visitor management?

Reception, facilities, security, office managers, hosts, and workplace teams.

Can visitor flows vary by office?

Yes. Site-specific policy steps and instructions are expected.

Does it replace sign-in sheets?

Yes. Visitor logs become structured, searchable, and easier to govern.

Start with a focused pilot

Build a workplace experience people can rely on

Launch the first Desklix workflows with real teams, real spaces, and useful planning data.

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